How to Write & Send a Follow-Up Email after an Interview

How to write a follow-up email after an interview

Writing a good follow-up email is a matter of personalization, but also of good structure. Just like any business letter, it’s important to make a good impression when you send a follow-up email. This is the basic structure of how to send a follow-up email after an interview:

1. Subject line and greeting

Keep your email subject lines concise but detailed. If you are wondering what the subject line for a follow-up email after an interview should be, start with “Thank you for your time” and include the name of the position you are applying for and then close with a CTA (call to action) such as “next step in the process?” is a good way to do it.

For example:

Social media specialist position at ABC Company: Thank you for meeting with me, what are the next steps?

For your greeting, you should use the hiring manager’s name in your greeting. If you are conducting a panel interview, you should address the interviewers as a group, but it is better if you address them one at a time. If you have conducted more than one interview, you should send a follow-up email to each one.

For example:

Dear Mr. Smith,

2. Reference the position you are applying for and express appreciation

Start by showing appreciation for the time and consideration the interviewer has given you and state the name of the company and position you are applying for. This can help you keep them in mind as they go through the decision-making process.

For example:

Thank you for the in-depth discussion we had yesterday about the role of the junior account executive.

3. Refer to specific elements of the interview

Be sure to refer to specific elements of the interview and ask additional questions during this check-in if you have any, especially if this is your first interview.

For example:

Thank you for sharing your path to becoming an HR manager. It was good motivation for my new career in human resources.

4. Mention how your skills can help the company

Your follow-up email is an opportunity to reiterate your skills and strengths to ensure they remain firmly in the interviewer’s mind as they continue through the hiring process. However, don’t go into too much detail. Just provide a short, concise mention of one or two relevant skills.

For example:

I am confident my communication, time management and creativity skills will help me quickly assimilate into the role of junior account executive.

5. Offer additional information or questions if necessary

As your email signature, offer to provide more information and mention anything you might not have mentioned during the job interview or in your job application, resume, or cover letter. Closing gives you a final chance to make important points and give yourself the best chance of getting the job and receiving a job offer.

For example:

If you have further questions or need additional information, contact me anytime. I would love to join your team and I look forward to hearing from you.